• Section 1 - Purpose
• Section 2 - Application
• Section 3 - Roles and Responsibilities
• Section 4 - Relationship to TEQSA Threshold Standards
• Section 5 - Project Bids
• Section 6 - Project Initiation and Planning
• Section 7 - Energy Management
• Section 8 - Delegations

Section 1 - Purpose

(1) In order to provide a holistic approach to capital development all capital projects must be approved for construction by Facilities Management in accordance with the overall direction of the Capital Management Plan (CMP), the University's Estate Master Plan and University policies. Faculties and Divisions are not to undertake or engage any construction works.

Section 2 - Application

(2) This Policy applies to the University’s capital projects.

Section 3 - Roles and Responsibilities

Section 4 - Relationship to TEQSA Threshold Standards

(3) This Policy has no relation to any TEQSA Threshold Standards.

Section 5 - Project Bids

(4) As part of the annual planning process (University Integrated Planning Framework), Faculties and Divisions may submit project bids for consideration in the next revision of the rolling five year Capital Management Plan (Physical Estate Planning Policy). Project proponents are required to submit proposals in accordance with Chapter 11.6 of the Finance Manual (QUT staff access only) and in consultation with Facilities Management. All project bids are required to have a clear linkage to University and Faculty and Division planning initiatives.

Section 6 - Project Initiation and Planning

(5) The University signals its intention to undertake a major or minor capital works project in the Capital Management Plan (CMP) (Physical Estate Planning Policy). Until a project has reached the stage of appearing on the approved CMP, it is unfunded. The process and time frame for advancing projects onto the CMP align with the University's annual strategic planning processes.

(6) Where applicable, project proposals must be prepared and approved for expenditure on projects and/or business change initiatives in accordance with the Finance Manual. Proposals are used as the primary supporting documentation for securing University funding and resources through the University's Planning and Budgeting and Capital Management Plan process.

(7) The planning for and delivery of a new capital project, such as a major refurbishment or new building, involves a number of stages that bring together expertise from Finance Business Solutions, Facilities Management and the relevant committees Facilities Management (Capital Works, and Major Projects Sections) is responsible for the planning and delivery phases, with strategic oversight by the Physical Capital Advisory Group (PCAG). Any proposal to vary the approved scope, timing, benefits or the approved budget of a project must be in accordance with the CMP process.

Section 7 - Energy Management

(8) Energy Management relates to the effective and efficient use of resource utilities such as electricity, gas, oil and water. The aim of an Energy Management Program is to minimise the demand and consumption of energy and hence the level of carbon equivalent emissions. This involves life-cycle-cost design analyses of existing and new building services and systems (e.g. large air-conditioning, lighting installations). The University’s sustainability objectives and available in the Sustainability Policy.

Section 8 - Delegations

(9) There are no delegations made under this Policy.