(1) The University is committed to delivering best practice and (2) This Policy applies to Gardens Point and Kelvin Grove campuses, and any other QUT owned sites. The Policy applies to the use of parking, transport and mobility services and facilities managed by the University. It applies to staff, students and visitors to QUT and includes parking, permits and enforcement on QUT campuses, QUT Fleet, QUT inter-campus bus and other mobility services to, from and between campuses. (3) This Policy has no relation to any TEQSA Threshold Standards. (4) Transport and mobility planning is an integral part of estate planning and QUT’s objective and principles for transport and mobility are included in the Estate Master Plan. Setting priorities for transport and mobility and managing the measurement and reduction of travel related carbon emissions within the scope of this Policy is the responsibility of Campus Services. (5) Parking on campus is limited and is regulated by the Queensland University of Technology Act 1998. The Director, Campus Services, is responsible for, collection of parking fees and all parking bay allocations to ensure the fair, equitable, safe and efficient use of available parking. (6) Parking management includes: (7) Parking regulations are enforced and penalties apply for breaches. Enforcement management includes: (8) Further information on parking, parking fees, permits, enforcement, appeals for waiver, (9) The overall management of QUT fleet and the objective of reducing vehicle emissions is provided by Director, Campus Services. This includes: (10) Vehicle organisation within the University is categorised by the following: (11) General pool vehicles are available for business use by QUT staff under rules established for the operation of a centrally-managed vehicle pool. Vehicles are located on the Kelvin Grove and Gardens Point campuses. Where a University vehicle is not available due to prior commitment, a hire vehicle may be utilised. (12) The size of the general vehicle pool will be subject to regular review as will the number of vehicles on each campus. Any review would include consideration of unfulfilled requests for a vehicle on each site, staff use of private vehicles for University business, and use of taxis and other hire vehicles. (13) The acquisition, replacement and operating costs of general pool vehicles are funded through the Campus Services recurrent budget. (14) Full terms and conditions relating to the use and hire of the general vehicle pool is available on the Transport services - Vehicle hire website (QUT staff access only). (15) Specific purpose vehicles are utilised by different QUT areas for identified needs and are managed by a nominated vehicle manager in the area they are allocated. Vehicle managers are responsible for servicing and maintenance of vehicles and the provision of operating procedures regarding proper care and use of the vehicles and procedures to be adopted by drivers in the case of breakdown, accident and other emergencies. (16) Some faculties manage four-wheel drive vehicles. These are not available through the general vehicle pool. All drivers who use a four-wheel drive vehicle off road must have completed a nationally recognised four-wheel drive training course within the past five years. Recovery equipment (such as snatch straps and winch controls) will ony be issued to accredited drivers. (17) The use of a four-wheel drive vehicle for field trips, and for off road or overnight use may require users to submit a Risk Management Plan to the relevant vehicle manager before the vehicle booking is accepted. The Vehicle operations and traffic management procedure (QUT staff access only), available from the Department of Health, Safety and Environment provides further information if a risk assessment is required. (18) Servicing will be in accordance with the manufacturer's specifications as set out in the service manual for that vehicle. (19) All decisions regarding QUT vehicle replacement and acquisitions should follow approved purchasing and procurement processes and/or strategies for Procuring motor vehicles (QUT staff access only) implemented by Finance Operations. (20) If a University vehicle is involved in an accident which may have caused injury to a person or damage to any vehicle or property, all relevant facts must be recorded and reported. The instructions to be followed in the event of an accident are recorded using an approved process provided to the driver when the vehicle is collected. Under no circumstances should the driver admit liability. Guidelines and procedures for reporting accidents are outlined for drivers on the Motor vehicle insurance website (QUT staff access only) and a guide is available in the glovebox of each vehicle. (21) An incident or accident which occurs to a general pool vehicle must be reported to Integrated Transport Services and also in the HSE Hub - Incident Management System. (22) Use of privately owned vehicles for official University business should be minimised. The University accepts no responsibility for damage to a private vehicle. Privately owned vehicles may be used: (23) Persons wishing to use a private vehicle on University business must have approval from their Head of School/department/section. Further information on current rates for mileage claims for use of privately-owned vehicles, is available on the Finance - Payroll website (QUT staff access only). (24) It is in the best interests of employees and the University that employees who use a private vehicle on University business declare on the application form for compulsory third-party insurance that the vehicle is used for 'private/business' purposes. This declaration involves no increase in insurance premium or motor vehicle registration fee. (25) Liability for property damage arising from use of a private vehicle will not be accepted by the University. (26) The University provides transport options including a night safe transfer service and inter-campus travel for staff and students which are free of charge. Further information and timetables for the inter-campus shuttle bus and information relating to the night safe transfer service are available on the Transport services website (QUT staff access only). (27) Secure facilities, including end of trip facilities and lockers, as well as external bike racks are provided for the parking of bicycles and (28) For safety, and to protect University property, bicycles, and (29) The Queensland Government has specific rules for the use of (30) Public and/or active travel are the preferred options for travel to campus. Campus Services advocates for improved (31) Refer to Register of Authorities and Delegations (VC034, VC214) (QUT staff access only).Transport and Mobility Management Policy
Section 1 - Purpose
Section 2 - Application
Section 3 - Roles and Responsibilities
Top of Page
Section 4 - Relationship to TEQSA Threshold Standards
Section 5 - Transport and Mobility Planning
Section 6 - Parking and Enforcement
Section 7 -
Fleet Vehicle Categories
General Vehicle Pool
Specific Purpose Vehicles
Servicing and Maintenance
Replacement and Acquisition of Vehicles
Accidents
Section 8 - Use of Private Vehicles on Official Business
Section 9 - Campus Shuttle Bus and Night Safe Transfer Service
Section 10 -
Section 11 - Delegations
Section 12 - Definitions
Term
Definitions
Enforcement
Refers to Schedule 1 Control of traffic and conduct on university land as per Queensland University of Technology Act 1998 (Schedule 1, s1).
On Demand Services
Refers to transport services which are able to be booked by individuals and are available based on the demand.
Parking
Refers specifically to parking allocation,
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Position
Responsibility
Vice-President (Administration) and University Registrar
Approves parking fees and variations to parking fees.
Approves procedures relating to parking regulations and penalties linked to legislative requirements.
Director, Campus Services
Is responsible for the strategic direction and management of transport and mobility services.
Provides advice on traffic and parking issues in relation to infrastructure projects.
Authorises closure of carparks for health and safety or emergency purposes.
Approves parking bay allocations and locations to ensure the fair, equitable, safe and efficient use of available parking.
Manager, Security and Emergency Management
Appoints authorised persons under Schedule 1 Control of traffic and conduct on University land as per Queensland University of Technology Act 1998.
Manager, Integrated Transport Services
Provides advice on transport related policy and strategy.
Approves parking and transport operational plans in accordance with the Estate Master Plan.
Approves operational procedures for transport services.
Is responsible for the delivery, management, co-ordination and monitoring overall performance of Integrated Transport Services.
Identifies infrastructure projects for further consideration through appropriate University channels.
Administers the University's parking policy/procedures.
Manages day to day operations for: