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Student Mobility Program Policy

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Section 1 - Purpose

(1) QUT has long embraced a policy of "internationalisation" in its programs. As part of this policy, QUT students are encouraged to study at an overseas institution for one or two teaching periods as part of their course. Additionally, QUT welcomes inbound exchange students to spend one or two teaching periods in an Australian environment. To facilitate this, QUT has reciprocal exchange agreements with universities around the world.

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Section 2 - Application

(2) This policy applies to all QUT students (except HDR) undertaking approved international exchange and short-term mobility experiences.

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Section 3 - Roles and Responsibilities

Position
Responsibility
Deputy Vice-Chancellor and Vice-President (International and External Relations)
Approves international agreements relating to student mobility.
QUT International
Promotes and administers centrally-managed student mobility programs.
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Section 4 - Student Exchange Agreements

(3) Student exchange with any partner must be supported by a formal Student Exchange Agreement. Student Exchange Agreements are covered under the University's International Cooperation Agreements Policy and therefore are bound by all relevant sections of that policy.

(4) The underlying premise of the exchange program is that exchange balances between inbound and outbound students should be neutral over the life of the agreement.

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Section 5 - Outbound Student Selection

(5) Guidelines relating to eligibility and selection criteria for outbound exchange and short-term mobility are published on the “Check your eligibility” website (QUT staff and student access only). QUT students are chosen for outbound exchange and nominated to partners according to the number of places available at each partner, and the published requirements.

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Section 6 - Short-term Programs

(6) Short-term programs may be managed centrally by the International Relations team or by a Faculty program lead. Beyond standard eligibility and selection criteria, program-specific requirements may be included in the program information on the QUT Global Portal.

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Section 7 - Ambassadorship

(7) Students participating in an outbound mobility program must act in accordance with the laws and cultural norms of the host country and comply with the policies, requirements and regulations of both QUT and the host institution.

(8) Students must behave in a manner that does not compromise the reputation of QUT. From time to time, students who undertake an outbound mobility program may be expected to participate in activities that promote the University’s mobility program offerings.

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Section 8 - Withdrawal or Cancellation by the University

(9) The Deputy Vice-Chancellor and Vice-President (International and External Relations) may cancel a student’s application and/or participation in a QUT outbound mobility program based on risk to student safety or QUT’s reputation.

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Section 9 - Student Mobility Program Bursaries

(10) QUT offers financial assistance to QUT students undertaking specific international experiences relating to their study. The amount of funding and types of experience supported depend on strategic priorities, and the number of students participating. QUT students undertaking a semester of exchange are usually eligible for a bursary, with the amount confirmed prior to the exchange application deadline.

(11) Bursaries are open to undergraduate and postgraduate coursework students and are administered by the International Relations team with the exception of faculty-based bursaries, which are granted and administered by the faculties under their guidelines.

(12) Outbound mobility students who are recipients of a bursary must adhere to all pre-departure terms and conditions. Students who withdraw or do not complete all program requirements may be required to repay the bursary to QUT.

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Section 10 - Inbound Exchange Students

(13) Inbound exchange students are recommended by their home institution. Additionally, they are bound by QUT’s academic and English-language entry requirements, and any other requirements as outlined in the exchange agreement between QUT and their partner institution.

(14) Under delegated authority from the Vice-President (Administration) and University Registrar, the International Relations team makes offers of places to the selected students.

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Section 11 - Definitions

Term Definition
Mobility
International student mobility refers to any learning experience undertaken in a foreign country as part of course or unit requirements. This policy only applies to centrally-approved international mobility experiences, which normally does not include individual work-integrated learning placements in international organisations.
Student Exchange A form of international student mobility involving tuition-free enrolment (inbound or outbound) on the basis of a formal reciprocal arrangement.
Study Abroad A form of non-award study involving payment of tuition fees by the international visiting student.
Short-term Program An international student mobility experience with a duration of less than one semester. This can include Summer and Winter short courses at partner institutions, faculty-led study tours, or approved third-party provider programs.
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Section 12 - Delegations

(15) Refer to Register of Authorities and Delegations (VC015) (QUT staff access only).