Status and Details

This page contains information about the policy including, the approval authority, review date, contact details and a summary of changes from the previous version.

Email Policy

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	21st April 2023	This is the date on which this version of the document came into effect.
Review Date	30th April 2026	The next review of this document is scheduled to commence on this date.
Approval Authority	Vice-Chancellor and President	The noted authority approved this is version of the document.
Approval Date	21st April 2023	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Policy Owner	Huw Davies Vice-President (Digital) and Chief Digital Officer	The position responsible for monitoring the effectiveness of a policy document and its review.
Enquiries Contact	Huw Davies Vice-President (Digital) and Chief Digital Officer	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

QUT implemented a new policy management system (database with web interface) in December 2023. This is the first version of this document published in the new Manual of Policies and Procedures application. The document has been migrated and reformatted to enable publication but is reflective of the approved and current version that was in effect at the time of implementation. Please contact mopp@qut.edu.au if you require an earlier version.

Modification History

Date-Sections-Source-Details

21.04.23-All-Vice-Chancellor and President-Periodic review - revised policy and formatted to policy template, to include email transactional records, decommissioning of email and email security.

26.07.22-All-Vice-Chancellor and President-Revised to update position title from Chief Information Officer to Vice-President (Digital) and Chief Digital Officer.

16.05.22-F/1.5.4, F/1.5.6-Chief Information Officer-Administrative revisions to update Syncplicity and email attachment size.

06.01.22-F/1.5.7-Chief Information Officer-Revised to reflect service providing graduates with continued access to their QUT email account.

09.12.16-F/1.5.6-Enhancing the Student Experience REAL Difference Change Manager-Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17.

29.05.12-All-Associate Director, Infrastructure Services, Information Technology Services-Minor editorial amendment.

16.12.11-F/1.5.7-Registrar-Policy revised to reflect change on decommissioning email.

07.12.10-All-Vice-Chancellor-Periodic review - policy revised.

07.10.10-All-Governance Services-Policy revised to reflect change from privacy policy to information privacy.

1.09.10-F/1.5.9-Governance Services-Policy revised to reflect repeal of Information Facilities Rules.

24.08.06-All-Acting Vice-Chancellor-Revised policy (includes new section on decommissioning of email accounts).

29.09.05-F/1.5.6-Manager, Network Services, ITS-Minor editorial amendment.

15.01.04-All-Vice-Chancellor-New policy; replaces Mail Service policy (formerly F/7.2) and incorporates aspects of former Information Technology Rules.