Status and Details

Status and Details

This page contains information about the policy including, the approval authority, review date, contact details and a summary of changes from the previous version.

Data and Digital Resources Allocation Policy

Show Field Notes
Status Current Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date 21st April 2023 This is the date on which this version of the document came into effect.
Review Date 30th April 2026 The next review of this document is scheduled to commence on this date.
Approval Authority Vice-Chancellor and President The noted authority approved this is version of the document.
Approval Date 21st April 2023 This is the date on which this version of the document was approved by the authorised authority.
Expiry Date Not Applicable This is the date on which this version expires. It may still apply, conditionally, after this date.
Policy Owner Huw Davies
Vice-President (Digital) and Chief Digital Officer
The position responsible for monitoring the effectiveness of a policy document and its review.
Enquiries Contact Huw Davies
Vice-President (Digital) and Chief Digital Officer
General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

QUT implemented a new policy management system (database with web interface) in December 2023. This is the first version of this document published in the new Manual of Policies and Procedures application. The document has been migrated and reformatted to enable publication but is reflective of the approved and current version that was in effect at the time of implementation. Please contact if you require an earlier version.

Modification History


21.04.23-All-Vice-Chancellor and President-Periodic review - revised policy to include responsibilities of Digital Transformation Advisory Group.

26.07.22-All-Vice-Chancellor and President-Revised to update position title from Chief Information Officer to Vice-President (Digital) and Chief Digital Officer.

17.03.21-F/1.1.9-Chief Information Officer-Revised to include terminology update consistent with the Cloud Foundations project (cloud-first to cloud-right).

15.09.18-All-Vice-Chancellor and President-Revised and simplified policy to include new sections on computer software and cloud services.

09.12.16-F/1.1.3, F/1.1.4, F/1.1.5-Enhancing the Student Experience REAL Difference Change Manager-Revised policy to include REAL Difference initiative, approved name change for division, Division of Technology, Information and Learning Support to Division of Technology, Information and Library Services and position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17.

29.10.15-F/1.1.3, F/1.1.4-Vice-Chancellor-Revised policy to reference the new policy F/1.9 Corporate information asset management.

15.07.14-F/1.1.3, F/1.1.4-Director, Information Technology Services Department-Revised policy to include reference to D/3.1 Intellectual property policy as per audit/review 2009/42 recommendations and clarify data custodians.

06.07.14-F/1.1.5-Executive Director, Finance and Resource Planning-Policy revised to embed the Project Proposal Framework.

23.08.13-All-Deputy Vice-Chancellor (Technology, Information and Learning Support)-Periodic review - minor editorial changes only.

27.09.11-All-Vice-Chancellor-Policy revised to include information from repealed F/1.9 Telecommunications policy.

15.09.10-All-Governance Services-Policy revised to reflect repeal of Information Facilities Rules.

02.09.09-F/1.1.2-Deputy Vice-Chancellor (Technology, Information and Learning Support)-Periodic review - minor editorial changes only.

19.03.08-F/1.1.2-Vice-Chancellor-Revised policy to include reference to Schedule 1 of Information Facilities Rules as policy applying to all staff and students, and to indicate that QUT routinely logs network activity (incorporates former policy B/8.7 Acceptable Use of Information Facilities).

08.06.07-F/1.1.5-Vice-Chancellor-New policy relating to acquisition of information technology and software licensing agreements, consistent with amendment to Schedule of Authorities and Delegations (endorsed by Vice-Chancellor’s Advisory Committee 04.04.07).

07.06.06-All-Vice-Chancellor-Revised policy (removed references to library resources - now in new policy F/1.8, amended references to resource provision roles and responsibilities) (endorsed by Information Technology Advisory Committee 19.04.06).

07.10.04-F/1.1.3-Secretariat-Editorial (revised committee name - Information Technology Advisory Committee, approved by Vice-Chancellor 07.10.04).

08.07.04-F/1.1.3-Secretariat-Editorial (deleted reference to Information Technology Strategic Governance Committee, disbanded June 2004, and replaced with reference to new Information Technology and Library Resources Committee).

15.01.04-All-Vice-Chancellor-New policy; replaces I/2.1 and I/2.4.