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(1) The purpose of this Policy is to coordinate QUT efforts in welcoming VIPs and promoting QUT engagement. VIP visits provide the opportunity to develop mutually beneficial partnerships with external stakeholders. The policy outlines the principles relating to the invitation and hosting of VIPs at a QUT campus or event, and assigns responsibility over the VIP visit procedure and processes by which QUT coordinates such efforts to Government Relations and Protocol. (2) This Policy applies to all staff and students of QUT, as well as other members of the University community subject to the Code of Conduct - Staff. (3) As the University for the real world, QUT engages with high-profile academic, business, community, education, industry, political, research and community leaders and other prominent individuals. QUT has an on-going obligation to provide a safe environment for students, staff and visitors to its campuses, including VIP visitors. (4) QUT VIP visits should take place according to the following principles: (5) VIP visits will proceed following approval and after the assessment of risk and consultation with stakeholders. (6) VIP visits will be hosted and managed according to the Organising VIP Visitors Procedure (QUT staff access only) as determined by the Vice-Chancellor and President from time to time. (7) All proposed visits to QUT by international delegations - including but not limited to government officials, institutional partners, industry and agents - should be directed to the Protocol Officer, Government Relations and Protocol. Government Relations and Protocol will provide assistance in the design and management of visit programs, especially when members of the University executive are involved. The Protocol Officer should be the main contact for all matters regarding international visits. More information on Organising VIP Visitors is available on the Digital Workplace (QUT staff access only).VIP Visits Policy
Section 1 - Purpose
Section 2 - Application
Section 3 - Roles and Responsibilities
Top of Page
Section 4 - Principles
Top of PageSection 5 - VIP Visit Procedure
Section 6 - International Visitors
Section 7 - Definitions
Term
Definition
Campus
Means the grounds and buildings of QUT, external offices, distributed sites or any other location where QUT conducts its activities. Where a visit involves the habitation of digital spaces (i.e. a public lecture delivered remotely), that digital space will be considered part of the QUT campus.
VIP