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(1) This Policy outlines the academic leadership roles recognised in teaching and learning. (2) The university recognises a number of academic leadership roles in Teaching and Learning, courses and curriculum development. These include: (3) It is acknowledged that there may be a limited number of approved equivalent positions (for example, portfolio directors in the Faculty of Creative Industries, Education and Social Justice are regarded as equivalent to Heads of School in other faculties). (4) This Policy should be read in conjunction with the following university policies: (5) The overarching roles and responsibilities of the various coordinators and Associate Deans (Learning and Teaching), together with workload, supervision and appointment processes, are outlined in the sections that follow. (6) The use of academic leadership role titles other than those described in this Policy must be approved by Provost/Senior Deputy Vice-Chancellor. (7) Associate Deans (Learning and Teaching) are responsible for strategic leadership of teaching and learning within the faculty. (8) In carrying out their responsibilities, Associate Deans (Learning and Teaching) work closely with Heads of School, Course Coordinators, and other senior faculty staff, in providing strategic advice to the Executive Dean of faculty and strategic leadership of teaching and learning within the faculty. Associate Deans (Learning and Teaching) are members of the faculty Executive team. (9) Associate Deans (Learning and Teaching) will generally be expected to undertake the following: (10) Course Coordinators provide leadership for a course within the university's teaching and learning environment through the development, implementation and ongoing review of award courses for the school / faculty. (11) Course Coordinators can be a faculty or school level appointment and such appointments enhance interfaculty and intrafaculty course coordination. (12) A Course Coordinator, in consultation with the Associate Deans (Learning and Teaching) and Heads of School, and with the support of the study area coordinators, program coordinators and Unit Coordinators, will generally be expected to undertake the following: (13) Study area and program coordinators provide leadership in the development and review of study areas or programs within award courses and provide assistance to the Course Coordinator in course development and implementation. (14) Study area and program coordinators, in consultation with the relevant Course Coordinators and Unit Coordinators, will generally be expected to undertake the following: (15) Year coordinators and major coordinators have responsibilities similar to those of study area and program coordinators but focused on the year or major, and are appointed via a similar process. (16) Unit Coordinators have responsibility for the development, implementation and review of learning and teaching in units. (17) Unit Coordinators, in consultation with the relevant study area, program and Course Coordinators, will generally be expected to undertake the following: (18) The role of a coordinator as defined within this Policy is recognised as service which encompasses academic leadership at QUT and is to be considered and included in workload allocation discussions and arrangements for the staff member appointed to the role. (19) The overall academic workload for coordinators is dependant on the size and complexity of the course, study area, year, program or unit. (20) The staff member appointed to a coordinator role will report to the supervisor of their substantive academic appointment for performance planning and review and workload management purposes. (21) Associate Deans (Learning and Teaching) are appointed by the relevant authorising officer following a due recruitment process involving a selection panel (Selection and Appointment Policy) and Register of Authorities and Delegations (QUT staff access only). (22) The appointment of Associate Deans (Learning and Teaching) will normally be full-time at SSG level, otherwise at Associate Professor or Professor level, on a fixed-term appointment of three to five years (renewable). The Associate Deans (Learning and Teaching) will be a member of the QUT Senior Management Development Program group. (23) Course Coordinators are appointed by the Executive Dean of faculty/Heads of Portfolio, following a due recruitment process involving a selection panel (Selection and Appointment Policy). A separate coordinator may be appointed for each registered award course. Where a course is jointly offered by two or more faculties, the Course Coordinator is selected by agreement from the participating faculties having regard to the contributing disciplines in the course. Course Coordinators are appointed from among the full-time senior lecturers, Associate Professors and professors of the faculty. A Head of School does not normally undertake course coordination duties. (24) Courses which have large numbers of students, involve multiple discipline areas (e.g. multiple study areas in different schools or faculties) or are master degree courses will normally be coordinated at Associate Professor/Professor level. Courses with smaller numbers, or having single discipline or professional focus, will normally be coordinated at senior lecturer level. (25) Course Coordinators serve a renewable term of up to three years, and would normally serve two terms. (26) If there is no suitable applicant for the role, the Executive Dean of faculty, in consultation with the relevant Head of School, will assign the duties of Course Coordinator. If no senior lecturer, Associate professor or professor is available, then a lecturer will be appointed as Course Coordinator and paid at senior lecturer level for the duration of the appointment. (27) Study area, program, year and major coordinators are appointed by the Executive Dean of faculty/Heads of Portfolio/Heads of School, following consultation with relevant Course Coordinators, Heads of School and Associate Deans (Learning and Teaching) (Selection and Appointment Policy). (28) Study area, program, year and major coordinators are appointed from among the lecturers, senior lecturers, Associate professors or professors of the faculty. If an Associate Lecturer is appointed, they will be paid at lecturer level for the duration of the appointment. (29) Study area and program coordinators serve a renewable term of up to three years, and would normally serve two terms. (30) Unit Coordinators are appointed by the Head of School/Head of Department following consultation with the relevant Course Coordinator. Where the course is a faculty level course, Unit Coordinators are appointed by the Executive Dean of faculty/Head of Portfolio (Selection and Appointment Policy). (31) Unit Coordinators are appointed from among the academic staff of the faculty at or above Associate Lecturer (Step 6 on the salary scale). (32) Unit Coordinators serve a renewable term of up to three years. (33) The Vice-President (People) and Chief People Officer is authorised to approve variations to this Policy in exceptional circumstances. Any such variation will be recorded by Human Resources.Academic Leadership Roles in Teaching and Learning Policy
Section 1 - Purpose
Section 2 - Overview
Section 3 - Associate Deans (Learning and Teaching)
Role
Responsibilities
Top of Page
Section 4 - Course Coordinator
Role
Responsibilities
Top of Page
Section 5 - Study Area and Program Coordinator
Role
Responsibilities
Top of PageSection 6 - Year Coordinators and Major Coordinators
Section 7 - Unit Coordinator
Role
Responsibilities
Top of PageSection 8 - Workload and supervision for Coordinator Roles
Section 9 - Appointment of Academic Leadership Roles
Associare Deans (Learning and Teaching)
Course Coordinators
Study Area, Program, Year and Major Coordinators
Unit Coordinators
Section 10 - Exceptions to Policy