Comments

Document Feedback - Review and Comment

Step 1 of 4: Comment on Document

How to make a comment?

1. Use this Protected Document to open a comment box for your chosen Section, Part, Heading or clause.

2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.

3. Do not open more than one comment box at the same time.

4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.

Important Information

During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:

  1. DO NOT jump between web pages/applications while logging comments.

  2. DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.

  3. DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.

  4. DO NOT exit from the interface until you have completed all three stages of the submission process.

 

Financial Planning Policy

Section 1 - Purpose

(1) QUT is committed to a sound financial planning process which meets the strategic and operational objectives of the University and enhances the transparency and accountability of financial decision making.

(2) This policy is supported by the QUT Finance Manual, which provides procedural guidance on the budget management.

Top of Page

Section 2 - Application

(3) This Policy applies to QUT and its Faculties and Divisions.

Top of Page

Section 3 - Roles and Responsibilities

Position Responsibility
QUT Council
Approves revisions to the University financial plan.
Considers and approves the annual financial plan, and the agreed longer-term outlook.
Finance and Planning Committee Provides strategic advice to Council on financial planning issues.

Approves the University financial planning framework.

Recommends the University financial plan to Council annually.

Recommends to Council revisions to the current year of the approved University financial plan.
Vice-Chancellor and President Provides oversight and financial management of University operations.
Executive Leadership Team
Provides advice to the Vice-Chancellor and President on the financial management of University operations
Monitors financial performance and receives regular financial management reports.
Vice-President (Finance) and Chief Financial Officer Approves procedures relating to the preparation and submission of the University annual financial plan.
Heads of organisational areas
Prepares annual budget submission for faculty or division.
Ensures financial outcomes within the approved financial plan are delivered, including ensuring expenditure is maintained within the approved allocation.
Top of Page

Section 4 - Financial and Operational Planning Principles

(4) QUT is committed to the principles of sound financial governance (Financial Management Policy) through the operational planning and financial planning process. 

(5) The University ensures:

  1. the financial plan is set within the timeframe of a calendar year and developed with consideration of the longer-term outlook (5 – 10 years);
  2. operational planning and financial planning decisions align to the strategic goals of the University; and
  3. planned expenditure is supported by cost-benefit analysis and risk assessment to ensure informed decision making.
Top of Page

Section 5 - Financial Plan Development and Approval

Financial Plan Development

(6) As part of the University Integrated Planning Framework, the University prepares a consolidated financial plan, comprising the annual budget and the agreed longer-term outlook. Through this process faculties and divisions prepare a proposed financial plan for all activities, for the coming financial year and relevant out-years following the principles outlined in this Policy.

Financial Plan Approval

(7) The financial plan is submitted for review to Executive Leadership Team, followed by Finance and Planning Committee for review and endorsement, prior to approval by QUT Council.

Expenditure within Approved Financial Plan

(8) Specific categories of expenditure and commitment of funds are subject to availability of funds within approved financial plan limits, as per the Register of Authorities and Delegations (QUT staff access only).

Top of Page

Section 6 - Forecasting

(9) The University maintains regular reviews of its financial performance against the approved financial plan with the use of forecasting activities throughout the year. 

Top of Page

Section 7 - Budget Reporting

(10) Reports related to the University financial plan are provided to Executive Leadership Team, Finance and Planning Committee and QUT Council.

(11) The University financial plan reporting includes:

  1. Annual budget and longer-term outlook;
  2. Capital Management Plan;
  3. Forecast Financial Management Reports;
  4. End of year Financial Management Report;
  5. Regular financial management reports on in year progress against the Financial Plan.
Top of Page

Section 8 - Delegations

(12) Refer to the Register of Authorities and Delegations (C053, VC044, VC047, VC049, C054, VC055, VC054, VC050, VC051) (QUT staff access only).