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(1) To maintain high standards of teaching and provide students with an enriched learning experience, QUT is committed to delivering an extensive and flexible academic program by developing effective class timetabling. The framework provides for fair, reasonable and inclusive treatment of both students and staff, and ensures optimal use of teaching resources. (2) This Policy applies to staff and students of the University. This Policy does not include information relating to examination timetabling (Examinations Policy). (3) Effective and quality class timetabling is achieved through: (4) A draft timetable is prepared for staff to review as follows: (5) The draft timetable enables faculties and schools to ensure that provision has been made for all teaching activities and to identify any clashes within standard programs. (6) The University class timetable is published as follows: (7) Official class timetables are published on the QUT Home Page and HiQ and are updated daily if changes are required. (8) Where students and staff are required to attend lectures in core units at more than one campus on the same day, a minimum travel time of one hour should be provided between Gardens Point and Kelvin Grove. (9) Service provider schools and service recipient schools should liaise to ensure that the need for students to travel between campuses is minimised. (10) Consistent with University Equal Opportunity and Diversity Policy and Disability Policy, and anti-discrimination legislation, reasonable adjustments may be made for staff and students with family responsibilities, religious obligations, or disabilities. (11) Where possible, students and staff seeking such adjustments should provide information and requests in advance of the timetable being developed. Staff require prior approval from their Head of School or Manager before submitting such requests. Requests from: (12) In resolving timetable clashes, the following principles will be applied: (13) Changes to the published timetable must be kept to a minimum to avoid adverse impact on students. (14) Changes may only be made for valid reasons such as: (15) Faculties/schools that provide service units are required to liaise with their partner faculty/school before making any timetable changes. (16) Further information regarding Timetable Changes is available on the Digital Workplace (QUT staff access only). (17) The University’s normal teaching times are from Monday to Friday between the hours of 8am and 10pm on each campus. Classes may be scheduled at any time during these hours. Classes may be confined to a core period covering Monday to Friday between the hours of 9am and 9pm provided sufficient resources are available. (18) Classes should be spread evenly over the week. When necessary classes may also be made available on the weekends to meet the study needs of the particular student group. Classes should be in multiples of 30 minute blocks that commence on the hour or the half hour. To enable subsequent classes to commence on time, all teaching will cease 10 minutes prior to the scheduled end time and classes should vacate a teaching space 10 minutes prior to the end of the allotted time for that class. (19) Each campus maintains a class free period of at least one hour each week during a semester. Gardens Point Campus has an additional class free period between 1pm and 2pm on Friday. These periods are set aside for organised student activities. Formal class activities should not be scheduled during class free periods unless they are activities of a long duration that should not be interrupted, or resource constraints necessitate their allocation at these times. (20) Classes in courses advertised as being available for part-time students should normally be scheduled so that there are sufficient classes at appropriate times for all students to complete the course at a normal progression rate, provided enrolment is viable. (21) All teaching space must be incorporated into the timetabling system. Specialist teaching space is reserved for use by classes conducted by the specialist school. Arrangements by other schools to use specialised teaching space must be made with the school that controls this space. (22) Room allocation conflicts will be resolved by negotiation between the parties concerned and, if required, mediated initially by the Manager, Timetabling. (23) Rooms that are not already in use in any teaching period may be booked for ad hoc bookings. (24) Timetabled activities take precedence over all other booking requirements. The policy on Booking of University Space Policy provides information on bookings for internal and external users. Catering in teaching spaces is not permitted without approval (Catering and Events Policy).Timetabling Policy
Top of Page
Section 2 - Purpose
Section 3 - Application
Section 4 - Roles and Responsibilities
Top of Page
Section 5 - Class Timetabling Development and Publication
Draft Timetable
Publication of University Class Timetable
Section 6 - Travel between Campuses
Section 7 - Equity Considerations
Top of PageSection 8 - Resolving Timetabling Clashes
Top of PageSection 9 - Post-Publication Timetable Changes
Section 10 - Teaching Hours
Class Free Period
Flexible Scheduling
Section 11 - Teaching Space and Room Allocation