(1) This Policy outlines the framework governing the granting of QUT’s authorities and the making and exercising of University delegations. Its major guiding principles are as follows: (2) This Policy applies to relevant QUT staff and members of committees. (3) This Policy does not apply to the University’s controlled entities which are responsible for maintaining their own delegations. (4) QUT’s powers and authorities are granted by the Queensland University of Technology Act 1998 (the QUT Act), and other relevant legislation and instruments. (5) Under the QUT Act, Council is established as the University's governing body (section 8(1)) and is empowered to do anything necessary or convenient to be done for, or in connection with, its functions (section 9(1)). In particular, Council has been given the power to appoint the University's staff and to manage and control QUT’s affairs, property and finances (section 9(2)). (6) Under the QUT Act, the Vice-Chancellor and President is designated as the chief executive officer of the University, and may exercise the powers and perform the functions conferred on the chief executive officer by the QUT Act, Council or any other act (section 32(4)). (7) Under the QUT Act, Council may delegate its powers to appropriately qualified members of Council, the Vice-Chancellor and President, members of staff, or to committees that include at least one member of Council (section 11(1)). (8) Council may not delegate its power to make an election policy or to adopt the University’s annual budget (section 11(2)). (9) Council has delegated general authority to manage the University’s affairs, property and finances to the Vice-Chancellor and President. (10) The Vice-Chancellor and President's powers under the QUT Act or another Act, and the authorities delegated to the Vice-Chancellor and President by Council, may be delegated or sub-delegated to an appropriately qualified member of staff under sections 11(3) and 32(5) of the QUT Act. (11) Delegations of authority by Council are made by resolution recorded in its minutes. (12) Delegations of authority by the Vice-Chancellor and President are made in writing, and recorded in QUT’s corporate records system. (13) A delegation may be made for a specific occasion or period of time, or may be made on a continuing basis. (14) All continuing delegations must be published in the Register of Authorities and Delegations (QUT staff access only). Continuing delegations to a committee must also be included in that committee’s charter. (15) In general, delegations are made to a position, not to a person, and should reflect the functions, operations and organisational structure of the University. (16) The accountability and reporting requirements of a delegate must be specified at the time the delegation is made. (17) Sub-delegation is permitted only when expressly provided for by the delegator. All sub-delegations made on a continuing basis must be recorded in Register of Authorities and Delegations (QUT staff access only). (18) The following provisions apply to the exercise of all delegations: (19) The following provisions apply to the exercise of financial delegations: (20) Improper exercise of a delegation may be dealt with in accordance with the following relevant disciplinary policies: (21) Governance and Performance will facilitate a review of the Register of Authorities and Delegations (QUT staff access only) on an annual basis. (22) As part of any organisational change, creation of new positions, or significant changes to University policy, a review of delegations applicable to the service portfolio should be conducted by responsible officers to ensure they remain current and relevant.Delegations Policy
Section 1 - Purpose
Top of PageSection 2 - Application
Section 3 - Roles and Responsibilities
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Position
Responsibility
QUT Council
Vice-Chancellor and President
Heads of division/heads of portfolio
Section 4 - Authority for the Exercise of Powers
Authority of QUT Council
Authority of the Vice-Chancellor and President
Section 5 - Authority to Delegate
QUT Council
Vice-Chancellor and President
Section 6 - Making and Recording of Delegations
Section 7 - Sub-Delegation of Authority
Section 8 - Exercising Delegations
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Section 9 - Exercising Financial Delegations
Top of PageSection 10 - Improper Exercise of Delegations
Top of PageSection 11 - Review of Delegations
Section 12 - Definitions
Term
Definition
Appropriately Qualified
Means a person with the qualifications, experience or standing appropriate to perform a function or exercise a power of office.
Delegate
Means a committee or member of QUT’s staff granted authority to represent, or act for, the University.
Delegation
Means the assignment of a statutory authority, power, or function.
Delegator
Means QUT Council, the Vice-Chancellor and President or a member of QUT’s staff who has the authority to assign an authority, function or power of their position to another individual.
Officer
Means a QUT staff member or committee member who holds a position of responsibility within the University and who exercises authority in performing the duties and functions of that position.
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Delegates authority to the Vice-Chancellor and President, other qualified staff or committees as appropriate.
Maintains oversight of Council delegations.
Reviews Council delegations on at least an annual basis.
Approves changes to Council delegations as required.
Delegates authority to qualified staff or committees as appropriate.
Maintains oversight of Vice-Chancellor and President delegations.
Reviews Vice-Chancellor and President delegations on at least an annual basis.
Approves changes to Vice-Chancellor and President delegations as required.
Ensure that adequate operational training is available in relevant service portfolios to allow delegates to perform their duties.
Director, Governance and Performance
Maintains the University's Register of Authorities and Delegations.
Facilitates review of the Register of Authorities and Delegations on an annual basis.
Delegates
Understand responsibilities and scope of authority before exercising delegations.
Exercise delegations in accordance with relevant legislation and University policies and procedures, including this Policy.