(1) Subject to accountability requirements specified in the relevant legislation, Council as the governing body of QUT is responsible for the management and control of the finances and assets of the University as referenced under Section 9, Queensland University of Technology Act 1998 (QUT Act). (2) This includes responsibility for the adoption and review of a budget for the University (Section 54, QUT Act). Although Section 11 of the QUT Act permits Council to delegate certain of its powers and authorities, Council may not delegate its duties in relation to the annual adoption of a budget and the approval of the spending of funds available to the University by way of bequest, donation or special grant (Section 11 (2)). (3) In accordance with its statutory requirements, the University: (4) Finance and Planning Committee is the University's senior financial and resource planning body and is comprised of representatives from Council, senior management, and the University community. The Committee assists and advises Council on financial and resource planning for the University and receives advice in turn from the Vice-President (Finance) and Chief Financial Officer, regarding the educational profile, strategic plans, resource allocation, and performance. The Committee also receives advice on the capital management plan, the implementation and administration of the financial operations of QUT including investment of funds, payroll, accounts and purchasing, and public accountability requirements. (5) Risk and Audit Committee (A/3.3) assists and advises Council on risk management and audit related matters, including the performance or discharge of functions and duties under the Financial Accountability Act 2009, the Financial and Performance Management Standard 2019 and the University's Assurance and Audit charter. (6) Finance Business Solutions prepares each year for approval through Finance and Planning Committee and Council the University’s Triennial Consolidated Budget and five year Capital Management Plan. (7) Finance Business Solutions prepares other internal financial management reports including: Mid-year Reforecast; Financial Management Report (monthly); Final Outcome Report (annual); and, for external reporting obligations, the Annual Financial Statements which are included within the University’s Annual Report. (8) The financial management of the University is governed by: (9) The accounting concepts and standards used by QUT are in accordance with the Australian Accounting Standards. (10) The University's annual financial statements and internal controls framework are audited by the Auditor-General of Queensland in accordance with the Auditor-General Act 2009 and Financial and Performance Management Standard 2019 Sections 43 and 45. (11) Members of the University community are responsible for assisting with the satisfactory conduct of the audit as necessary and for complying with the legislative requirements. (12) The Higher Education Support Act 2003 outlines the funding arrangements for higher education providers including QUT. Under the Commonwealth Grant Scheme (CGS), the Australian Government contributes funding toward the cost of student places. (13) Commonwealth supported students contribute through the Higher Education Contribution Scheme (HECS) or Higher Education Loan Program (HELP) scheme with payments made by the student or on the students' behalf through the HECS trust fund. Contribution amounts are determined on a discipline basis. (14) Additional Commonwealth funding is available through grants for a variety of purposes. These include: (15) Internally, funds are distributed on a monthly basis across QUT based on the Consolidated Budget, updated in a mid-year reforecast. (16) The Triennial Consolidated Budget development is tied closely to the University's planning process and is approved by Council before the end of the year prior to its implementation. (17) QUT is a body corporate, has a seal, and may sue and be sued in its corporate name. Under the QUT Act, the University may: (18) In addition to its main teaching, research and service functions, the University is also empowered to exploit commercially any of its facilities or resources for the benefit of the University. (19) The Vice-Chancellor and President, as chief executive officer, is responsible to Council for all aspects of the institution's management, including its financial affairs. The Vice-Chancellor and President is assisted in this duty by the following direct reports: (20) The Vice-President (Finance) and Chief Financial Officer, is responsible for ensuring that the financial management accountability obligations of QUT are met. (21) The Register of Authorities and Delegations (QUT staff access only) identifies financial responsibilities, delegations and signing authorities.Financial Management Policy
Section 1 - Accountability and Management
Section 2 - Legislative Environment
Section 3 - Commonwealth Funding Allocation and Distribution
Section 4 - Financial Functions, Powers and Authorities of the University
Section 5 - Responsible Officers
Heads of individual responsibility centres are responsible for the efficient and effective management of all funds under their control and are bound by the policies and practices set down by QUT in line with its financial obligations.
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