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(1) QUT is entrusted with public and private funds to fulfill its functions, in accordance with section 5, Queensland University of Technology Act 1998 (QUT Act). (2) This Policy provides the governing principles that regulate QUT’s financial operations. Applying these principles ensures QUT is accountable for its financial activities in accordance with regulatory requirements while effectively managing financial risk. (3) QUT is committed to safeguarding the financial information and assets of the University to support its strategic objectives and priorities. (4) This Policy is supported by the QUT Finance Manual, which provides procedural guidance on financial management. (5) This Policy applies to all staff members, as defined by the Code of Conduct - Staff. (6) QUT adheres to the following financial management principles. (7) QUT is committed to sound financial management and responsible decision-making aligned to the concepts of openness, integrity and accountability. The financial management of QUT’s resources is supported through: (8) QUT is committed to ensuring that financial operations are carried out efficiently, effectively, and economically through the processes of: (9) Financial resources are used ethically and responsibly, with due care and for the purposes that they have been provided. (10) All financial transactions or commitments are approved by the relevant delegate or sub-delegate in accordance with the QUT’s Register of Authorities and Delegations and Delegations Policy. (11) Governance committees such as Finance and Planning Committee and Risk and Audit Committee, support QUT Council in its statutory role of managing and controlling the University’s finances. (12) QUT adheres to the relevant finance legislation and regulations detailed in the QUT Register of Compliance Obligations (QUT staff access only). (13) The accounting concepts and standards used by QUT are in accordance with the Australian Accounting Standards and Interpretations. (14) The University maintains sound financial management practices supported by procedures outlined in the QUT Finance Manual. (15) Expenditure of QUT funds is made only for official QUT business and complies with relevant University policies, including Staff Gifts and Benefits Policy and the Procurement Policy. (16) Revenue is accounted for correctly and incoming funds should not, under any circumstances, be intermingled with personal money of staff or applied for private purposes. (17) Financial management at QUT focuses on ensuring that the University is financially viable to meet present and future obligations and has a sustainable financial future. (18) The University’s financial management practices are aligned to its priorities outlined in its strategic plans regarding ethical and environmental sustainability, including: (19) The Register of Authorities and Delegations (C053, VC044, VC047, VC049, C054, VC055, VC054, C140, C141, VC050, VC051, C058, VC205, VC057, VC058) (QUT staff access only).Financial Management Policy
Section 1 - Purpose
Section 2 - Application
Section 3 - Roles and Responsibilites
Top of Page
Position
Responsibility
QUT Council
Vice-Chancellor and President
Responsible to QUT Council for the overall financial management and performance of the University.
Finance and Planning Committee
Vice-President (Finance) and Chief Financial Officer
All staff undertaking financial activities at QUT
Section 4 - Financial Management Principles
Responsible Financial Management
Accountability and Transparency
Compliance
Sustainability
Top of PageSection 5 - Delegations