Document Feedback - Review and Comment
Step 1 of 4: Comment on Document
How to make a comment?
1. Use this to open a comment box for your chosen Section, Part, Heading or clause.
2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.
3. Do not open more than one comment box at the same time.
4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.
Important Information
During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:
-
DO NOT jump between web pages/applications while logging comments.
-
DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.
-
DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.
-
DO NOT exit from the interface until you have completed all three stages of the submission process.
(1) QUT is committed to the management of its compliance obligations as an integral and embedded part of all its activities. Effective management of QUT’s compliance obligations, through a risk-based approach, ensures that the University's strategic direction and corporate objectives are pursued in a lawful and sustainable manner. (2) Consistent with principles of good governance, QUT has a responsibility to identify and comply with all relevant laws, regulations and other externally imposed requirements, e.g. higher education standards or codes of relevant industry or regulatory bodies. QUT achieves this through the implementation of a University-wide compliance management system based on ISO 37301:2021: Compliance management systems. (3) The QUT Compliance Management System applies to all QUT activities to which external compliance obligations are relevant. (4) Key elements of QUT's Compliance Management System are the: (5) QUT's Compliance Management System (QUT staff access only) provides detailed information on the management of compliance obligations, the compliance risk management process, the roles and responsibilities of key stakeholders, and documentation and reporting requirements. (6) At the time of occurrence, all incidents of non-compliance must be assessed. Where a non-compliance incident is assessed as having a consequence that is higher than insignificant (as described in the Enterprise Risk Consequence Matrix), the issue must be reported to the primary responsible officer. This officer will determine if adjustments to compliance procedures and risk treatments are required, and whether a report should be made to Risk and Audit Committee. (7) The primary responsible officer is also required to oversee and monitor any remedial action or adjustments to compliance risk management activities (including policies, procedures and processes) which may be required in light of the non-compliance incident. (8) A summary of all incidents of non-compliance must be included in annual compliance return reporting. (9) Refer to Register of Authorities and Delegations (C004, VC001, VC002, VC003, VC148, VC189, VC190) (QUT staff access only).Compliance Policy
Section 1 - Purpose
Section 2 - Application
Section 3 - Roles and Responsibilities
Top of Page
Position
Responsibility
All staff
Comply with compliance obligations relevant to their position and duties, while undertaking their duties in a lawful and safe manner, in accordance with the QUT Code of Conduct - Staff, and the principal of respect for the law.
Vice-President (Administration) and University Registrar
Oversees the development and implementation of a compliance management system, and designates primary responsible officers for each compliance obligation.
Primary responsible officer
Secondary responsible officers
Develop and implement processes and procedures to address or mitigate compliance risks on a day-day basis, for a particular compliance obligation.
Director, Governance and Performance
Reports annually to Risk and Audit Committee on the implementation of the Compliance Management System.
Risk and Audit Committee
Section 4 - Compliance Management System
Section 5 - Non-Compliance and Reporting
Section 6 - Definitions
Term
Definitions
Compliance Risk Management
Is the program of activities to address or mitigate compliance risk, including the establishment of culture, policy, procedures and processes.
Compliance Risk
Is the risk of exposure to legal or financial penalties or other material losses (including reputational damage) due to a failure to prevent, detect or reduce the undesired or unacceptable effects of non-compliance with external laws, regulations and other externally imposed requirements.
Primary Responsible Officer
Is the senior officer with accountability, responsibility and authority for co-ordination and oversight of compliance risk management activities for their particular compliance obligation.
Section 7 - Delegations