Status and Details
This page contains information about the policy including, the approval authority, review date, contact details and a summary of changes from the previous version.
QUT implemented a new policy management system (database with web interface) in December 2023. This is the first version of this document published in the new Manual of Policies and Procedures application. The document has been migrated and reformatted to enable publication but is reflective of the approved and current version that was in effect at the time of implementation. Please contact mopp@qut.edu.au if you require an earlier version. Travel Policy
Status
Historic
Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date
28th March 2023
This is the date on which this version of the document came into effect.
Review Date
31st March 2026
The next review of this document is scheduled to commence on this date.
Approval Authority
Vice-Chancellor and President
The approval authority for the document.
Approval Date
28th March 2023
This is the date on which this version of the document was approved by the authorised authority.
Expiry Date
17th April 2024
This is the date on which this version expires. It may still apply, conditionally, after this date.
Policy Owner
James Nicholson
Director, Campus Services
The position responsible for monitoring the effectiveness of a policy document and its review.
Enquiries Contact
James Nicholson
Director, Campus Services
General enquiries should be directed to the officer/area listed.
Summary of Changes from Previous Version
Modification History
Date-Sections-Source-Details
28.03.23-All-Vice-Chancellor and President-Periodic review - revised policy to update position titles, responsibilities and clarify staff international travel days.
26.09.22-G/5.5.4-Director, Campus Services and Procurement-Revised policy to include travel approval exception for Executive Leadership Team.
05.05.21-G/5.5.3, G/5.5.4, G/5.5.6, G/5.5.7-Director, Governance, Legal and Performance-Minor editorial changes to align with Repositioning QUT for a post-COVID world organisational change - effective 31.01.21.
30.07.20-G/5.5.7-Vice-President (Administration) and University Registrar-Revised policy to clarify International travel (other than Australasia)
05.08.20-G/5.5.4-Vice-Chancellor and President-Policy alert updated to clarify travel approval process.
17.03.20-G/5.5.4-Vice-Chancellor and President-Policy alert updated for temporary suspension of all international travel including New Zealand due to coronavirus.
04.03.20-G/5.5.4-Vice-Chancellor and President-Policy alert added for temporary suspension of international and non-essential domestic travel due to coronavirus.
10.07.18-All-Vice-Chancellor and President-Revised policy to include department name change from Corporate Finance to Finance Resource Management.
23.08.17-All-Vice-Chancellor-Revised and simplified policy.
05.05.17-All-Vice-Chancellor-Revised policy to remove disestablished position Deputy Vice-Chancellor (Corporate Programs and Partnerships) - effective 31.12.16.
09.12.16-G/5.5.1-Enhancing the Student Experience REAL Difference Change Manager-Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17.
01.02.15-G/5.5.1-Vice-Chancellor-Revised policy to include Institute Directors in business class air travel.
17.11.14-G/5.5.6-Manager, Policy and Workplace Relations and Director, Corporate Finance-Editorial amendments to reflect the termination of the senior staff agreement.
26.05.12-G/5.5.1-Vice-Chancellor-Editorial amendment to include addition of Deputy Vice-Chancellor (Corporate Programs and Partnerships).
19.02.11-All-Vice-Chancellor-Policy revised to include approved position title change for Deputy Vice-Chancellor (Teaching Quality) to Deputy Vice-Chancellor (Learning and Teaching).
19.06.08-All-Acting Executive Director, Finance and Resource Planning-Policy reviewed – no change required.
28.02.08-G/5.5.1-Vice-Chancellor-Revised to include new position of Deputy Vice-Chancellor (Teaching Quality).
23.08.06-G/5.5, G/5.5.1, G/5.5.5-Acting Vice-Chancellor-Revised policy to include details of medical and security risk management services relating to overseas travel (endorsed by Vice-Chancellor's Advisory Committee 05.07.06).
12.07.06-G/5.5.2-Executive Director, Finance and Resource Planning-Revised procedure relating to taxi charges (Cabcharge vouchers replaced by eTickets from 01.08.06).
31.03.06-G/5.5.6-Vice-Chancellor-Revised policy.
08.04.05-G/5.5.1-Vice-Chancellor-Revised policy relating to air travel for Council members (endorsed by Chancellor's Committee 09.03.05)
08.04.05-G/5.5.5-Vice-Chancellor-Updated process relating to approval of overseas travel.
27.05.04-G/5.5.4-Client Services Manager, Financial Services Department-Editorial amendment to reflect policy changes relating to personal and private expenditure (as per G/5.2).
06.02.04-G/5.5.5-Acting Financial Services Director-Revised to include process for prior approval of overseas travel (in accordance with requirements of Internal Audit Recommendation 5.1.1).
11.12.03-G/5.5.1, G/5.5.5-Acting Financial Services Director-Revised to include details of preferred Travel Service Providers and information on risk advice relating to overseas travel.
28.08.03-G/5.5.1-Vice-Chancellor-Revised policy on air travel for senior staff members.
06.12.02-G/5.5.5-Vice-Chancellor-Approved protocol for overseas travel.
05.09.02-G/5.5, G/5.5.1, G/5.5.4-Financial Services Director-Revised in accordance with internal audit requirements.
30.10.01-G/5.5.4-Accounting Services Director-Revised to reflect current practice.
24.09.01-G/5.5-Vice-Chancellor-Revised policy re reporting on overseas travel.
05.07.01-G/5.5.1-Vice-Chancellor-Revised policy.
24.05.99-G/5.5-Finance Manager-Updated.
27.08.98-G/5.5-University Executive-Revised policy.